Exhibiting at Vision Expo West? The show runs March 10–13, 2027 at The Venetian Resort with the optical retail and eyecare trade on the floor. Las Vegas Exhibit House rents trade show exhibits for it, builds custom exhibits for it, and handles everything between the drawing and the return freight.
Vision Expo West is organized by RX and The Vision Council and runs March 10–13, 2027 at The Venetian Resort. Dates confirmed with the organizer. We are an exhibit house, not a broker: our own facility is here in Las Vegas, so the exhibit you rent for Vision Expo ships across town instead of across the country, and the crew that installs it works this building all year.
The Vision Expo floor, read honestly
Eyewear is jewelry-scale merchandising. Frame displays, mirror placement and lighting color temperature decide whether a buyer picks up the frame, and the exhibit is essentially a small optical boutique.
There is a real difference between an exhibit designed for Vision Expo and a generic exhibit shipped to Vision Expo. We see the second kind on this floor every year. We would rather build you the first.
Venetian Expo: the numbers that govern your build
The Venetian Convention & Expo Center — the former Sands Expo — runs about 2.25 million square feet of total space, with the expo halls themselves published at roughly 2 million square feet, laid out as Halls A through G alongside the Venetian and Palazzo ballroom complex.
High-value small product needs locked overnight storage and a clear count-in, count-out process. Build the security into the casework rather than bolting it on the night before.
The Venetian does not publish a per-hall ceiling and load table publicly; planners are directed to RFP for it, so hanging-sign height and rigging points must be confirmed against the specific hall assignment in your exhibitor kit rather than assumed. Because the expo halls stack across multiple levels and share freight elevators with hotel operations, move-in windows at the Venetian are tighter than at a ground-level hall and load-in sequencing is scheduled rather than open.
Las Vegas labor jurisdiction still applies at the Venetian: Teamsters handle material handling and the install and dismantle of prefabricated exhibits, and the show's general contractor sets the exhibitor-appointed-contractor rules in the exhibitor kit for each event. The building sits directly on the Strip and connects into the resort, so attendee flow arrives from the hotel side rather than from a single grand lobby.
From 10x10 to 40x40 at Vision Expo
We rent every standard footprint for Vision Expo West, and every one of them can carry your graphics, your product, your LED content and your meeting space:
10x10 exhibit rental — 100 square feet. An inline space where the backwall is the entire brand statement and the counter has to do double duty as demo surface and storage.
10x20 exhibit rental — 200 square feet. The most common inline upgrade, with room for a demo station on one side and a seated conversation on the other.
10x30 exhibit rental — 300 square feet. A long inline run that lets you sequence the visit — attract, demonstrate, then close — along the aisle.
20x20 exhibit rental — 400 square feet. The first true island, open on four sides, where the center structure carries the brand and the corners carry the conversations.
20x30 exhibit rental — 600 square feet. An island with enough depth for an enclosed meeting room without giving up the open corners.
20x40 exhibit rental — 800 square feet. Room for a full demonstration theater plus private meeting space on the same footprint.
30x30 exhibit rental — 900 square feet. A square island that reads from every aisle, typically built around a central tower and a hanging sign.
30x40 exhibit rental — 1,200 square feet. A major presence with separate zones for demonstration, hospitality and closed-door meetings.
40x40 exhibit rental — 1,600 square feet. A headline footprint where structure, rigging and labor planning become as important as the design.
Custom builds, double-deck structures and LED-led designs are all available for Vision Expo as well. If your space is an odd shape or an odd size, we build to it rather than forcing a stock kit into it.
The Vision Expo buyer, and what they came to decide
Independent optometrists and optical retail buyers are curating a wall. Show the collection as a wall, in the order they will merchandise it.
Frequently asked questions about exhibiting at Vision Expo West
Can I rent a trade show exhibit for Vision Expo West instead of buying one?
Yes, and for most Vision Expo exhibitors renting is the better decision. A rental exhibit gives you the same finished appearance as a purchased booth without the capital outlay, the storage cost between shows or the refurbishment bill when the design ages. You get new graphics every time, you can change footprint from one year to the next, and the crate never sits in a warehouse you are paying for. We rent everything from a 10x10 inline to a 40x40 island for Vision Expo West, and the rental includes the structure, the graphics, the delivery to Venetian Expo, the installation, the dismantle and the return.
How much does a trade show booth cost at Vision Expo West?
The honest answer is that the exhibit is one line of five. Budget for the space you bought from RX and The Vision Council, the exhibit itself, the graphics, the material handling and drayage, and the labor to install and dismantle it at Venetian Expo. A 10x10 rental with graphics lands in a very different range than a 20x20 island with LED and a hanging sign, and Las Vegas labor rates and drayage move the total more than most exhibitors expect. We quote all five lines together so you see the real number before you commit, not after the show services invoice arrives.
How far in advance do I need to book an exhibit for Vision Expo West?
Book as early as you can, and at minimum work backward from the deadlines rather than forward from today. Graphics need artwork approval before output, freight needs a targeted move-in window, rigging and electrical orders carry discount deadlines that close weeks ahead, and hanging signs at Venetian Expo need approved drawings. Exhibitors who come to us three or four months out get the best result and the best price. We take projects much later than that and still deliver, but late work costs more because everything moves to expedited rates.
Do you handle installation and dismantle at Venetian Expo?
Yes. Las Vegas labor jurisdiction still applies at the Venetian: Teamsters handle material handling and the install and dismantle of prefabricated exhibits, and the show's general contractor sets the exhibitor-appointed-contractor rules in the exhibitor kit for each event. We coordinate the labor call, supervise the install, stay reachable through show days and handle the dismantle and return freight. You do not need to be in the hall at 6 a.m. watching a crate get opened.
We are shipping from out of state. How does freight to Vision Expo West work?
Most exhibitors ship either to the advance warehouse or direct to show site, and the right choice depends on your move-in date and your tolerance for risk. Advance warehouse shipping gets the crate into Las Vegas early and delivered to your space by the general contractor; direct-to-show requires hitting a targeted window at Venetian Expo, and missing it is expensive. Either way, material handling is charged by weight and it is one of the largest and least-predicted lines on a show budget. We plan the route, the packaging and the weight with that in mind, and if you rent from us the freight originates here in Las Vegas and a lot of that cost disappears.
Plan your Vision Expo exhibit with a Las Vegas team
Share the booth number, the size and the objective. We will return a design direction and one all-in quote for the exhibit, the graphics, the technology, the freight and the labor, and we will be in the hall when it goes up.
Call (702) 760-4036 or start a quote. Las Vegas Exhibit House — trade show exhibit rentals, custom exhibits, graphics, LED, freight, installation and dismantle, from a Las Vegas facility, since 2014.